FAQ's of School Check IN

No, you are not obligated to purchase School Check IN. If you find School Check IN meets your needs and you wish to acquire a license, simply fill out the order form and remit payment.

YES, the School Check IN 21-day demo is fully functional. Sample data is included, so you may immediately start using School Check IN. You can also or import your school's data.

School Check IN may be used as a demo mode for 21 days from the date you first commence using it. Any data you either entered and/or generated is not lost and can be accessed again once you license your copy of School Check IN.

When your 21-day trial period expires, School Check IN will no longer allow you to access the main menu. To continue using School Check IN, you will need to acquire your license.

Yes, support for School Check IN is available via this web site under FAQ's, E-Mail, Video User's Guide and of course phone support is also available.

Yes, School Check IN is available in two versions -- BASIC and ENTERPRISE.

Basic runs on a standalone dedicated computer and is not networked and/or multi-user.

Enterprise is a client server version that is multi-user and is networked. Enterprise was designed for districts that wish to deploy School Check IN district wide. For a comparison between BASIC and Enterprise, please contact us for our "Basic vs Enterprise" comparison.

School Check IN BASIC is licensed to be installed on one and only one computer at one school. You may purchase additional subscription licenses for additional computers at your school. You will need one subscription license for each installed copy of School Check IN.

School Check IN ENTERPRISE is designed for multi-user solutions.

School Check IN BASIC costs $250 per check in station per year.

School Check IN ENTERPRISE costs from $325 to $375 per check in station per year.

The primary purpose for licensing School Check IN as a subscription is to maintain a low price for you. As users renew their subscription, they will be provided with the newest version of School Check IN. Providing users with the most current version dramatically reduces support costs associated with older (legacy) versions of School Check IN. Other similar applications retail for over $1,000 and require purchasing a support contract.

School Check IN is licensed and sold as an annual subscription.

School Check IN is designed and tested to print labels to:

  • Dymo LabelWriter 450
  • Dymo LabelWriter 450 turbo
  • Dymo LabelWriter 450 TWIN turbo
  • Dymo LabelWriter 400
  • Dymo LabelWriter 400 turbo
  • Dymo LabelWriter TWIN turbo.

To print reports, you should be able to use any laser or inkjet printer installed for this computer. Remember, that when the printer selection dialogue windows appears, you must select which printer you wish to use to print reports.

Yes, School Check IN provides many customizable preferences, such as adding your school logo, using a web camera, which buttons to display on the Main Menu, etc. Depending on the version of School Check IN you are using, these settings are changed either within the program or on a separate admin account.

Yes , School Check IN can be installed on most networks.

We suggest that you employ the services of your district or school techs to assist you with your installation, configuration, and operation. The User Guides and FAQ's can assist you with setting up, configuring and using School Check IN at your school.

Yes, School Check IN is available in both a PC and MAC version. When downloading, please select the version you wish to download. Enterprise version of School Check IN is not currently supported on MACs.

Click here to view the system requirements.

YES. If your data is important, then back it up. School Check IN automatically backs up your data to your local drive on your School Check IN computer. You can also configure backups to saved to a networked drive on another computer (recommended). Please contact us for Network Backup Instructions. Computers drives will and do crash. Having backups is the only way to protect and preserve your data.

Daily! *** CAUTION*** Computers and computer hard disk drives will and do fail.

During installation, by default, School Check IN is installed on your "C" drive under Programs (C:\Programs Files\SchoolCheckIN\) or on Windows 64 bit systems (C:\Programs Files (x86)\SchoolCheckIN\). The application and a number of data files and windows ddl files are created and installed. You can locate these files in the School Check IN directory. Your principal data file is the “SchoolCheckIN.006 file.

No, you can try School Check IN without with any printer. To print ID Badges and/or Passes a Dymo Labelwriter printer is required.

To print ID Badges (peel & stick labels) or Passes (continuous paper), a Dymo Labelwriter printer is required. The School Check IN application is designed and works ONLY with the custom labels sold through School Check IN.

Yes, you can disable (turn off) printer function for all or any individual function.

School Check IN is certified and designed to print to only using the Dymo LabelWriter Printers. We selected the Dymo LabelWriter Printers because of its price, ability to print large labels, low cost for supplies (labels), ease of configuration and simplicity in use.

School Check IN is designed and tested to print labels to:

  • Dymo LabelWriter 450
  • Dymo LabelWriter 450 turbo
  • Dymo LabelWriter 450 TWIN turbo
  • Dymo LabelWriter 400
  • Dymo LabelWriter 400 turbo
  • Dymo LabelWriter TWIN turbo

Yes, School Check IN can print to two (2) different LabelWriters. One printer may be selected for ID badges (peel & stick labels) and the second printer for passes (continuous paper).

To print using two (2) LabelWriters requires either a computer with two (2) USB ports or a USB Hub. One printer is used for printing passes (late/tardy and early dismissal slips). The second printer is used to print ID badges for volunteers, visitors and substitutes, etc.

Yes, School Check IN is available in two versions -- BASIC and ENTERPRISE.

Basic runs on a standalone dedicated computer and is not networked and/or multi-user.

Enterprise is a client server version that is multi-user and is networked. Enterprise was designed for districts that wish to deploy School Check IN district wide. For a comparison between BASIC and Enterprise, please contact us for our "Basic vs Enterprise" comparison.

You may purchase your LabelWriter Printer directly from School Check IN. In addition, School Check IN offers the best prices on all your LabelWriter supplies.

Yes, you can disable (turn off) printer function for all or any individual function.

If you are using School Check IN to print ID Badges, we recommend the peel & stick labels. ID Badges are available in either WHITE or NEON YELLOW or HOT PINK . For Passes, (Student Late/Tardy Passes or Early Parent Dismissal Receipts) use the continuous paper. Continuous white paper is less expensive than peel and stick labels

The Dymo LabelWriter uses a USB connection. Setting up and configuration instructions can be downloaded here: Dymo Printer Instructions

For use with 3rd party software, like School Check IN, Dymo requires that the Dymo LabelWriter software be installed. Below are some important instructions to take note of:

DO NOT connect the USB cable until the installation is completed. If you are using the LabelWriter to print labels, you must ALWAYS make it your default printer.

To print reports, you should be able to use any standard laser or inkjet printer installed for your computer.

To setup your report printer, from the Main menu, please go to Admin | Settings | Printers. Here you will see the option to identify and select your report printer.

Click on the Admin button on the Main Menu. Enter the Admin password when requested. The default Admin password was emailed to you when you downloaded School Check IN.

NOTE -- Always exit School Check IN using the RED EXIT button found in the Admin section. Do not use "ctr-alt-del", "alt-F4" or any other method to exit School Check IN.

Should you lose and/or forget your Admin passwords, please contact School Check IN support for assistance.

We recommend that you share this password with only a few key people.

Yes, through the Admin menu, you can remove any of the six (6) buttons (Students, Faculty & Staff, Early Dismissal, Volunteers, Visitors and Vendors). The Admin and Office buttons are permanent and cannot be removed. At any later date, you may add any button back to the Main Menu.

You can also add the button for a second language to display on the Main Menu.

Yes, you can import volunteer, student, class and faculty & staff information from an Excel file and/or a CSV (comma separated file ). See the Video User Guide (https://www.schoolcheckin.com/VideoGuide.html) for more detail on how to import data.

Yes, data should only be deleted from the Admin function (refer to the Video User Guide) using the Admin delete functions. Do not use Windows Explorer and/or windows system commands (i.e. delete) to delete files or erase data.

Yes, using the Admin function, you can edit all data in all data files.

Yes, you create your own list of excuses and/or purposes for Student Late/Tardy, Volunteers, Visitors, Early Dismissal, Job Classifications and Faculty Off Campus Purposes.

For most schools, the answer is yes.

However it can be as simple as importing a new spreadsheet with the new year's data. This usually only takes about 5-10 minutes!

YES. As long as you do not delete the actual files themselves, most times data can be restored. Everytime you start School Check IN a backup is made. You can even control the backup location (where on your school's network the backup should be placed).

School Check IN acquires the date and time information from the computer on which School Check IN is installed. It is vital that you accurately maintain your computer's date and time settings.

Yes, through the Admin menu, you can add, edit, and/or delete your list of volunteer purposes. School Check IN allows for up to fifteen (15) volunteer purposes. You can add the first fourteen (14) purposes. The last purpose (#15) is preset to "Other". You can also determine the order your volunteer purposes are displayed.

Volunteer names are imported through the Admin menu. Choose the button labeled, Import/Export/Restore, and then import your Volunteers.

If you have volunteers with the same name, we suggest that you add the middle names for each volunteer. If they have the same middles names as well, we suggest adding one of the volunteers with a name variation. Here are some examples. Make your volunteers know which name variation they were assigned.

George Washington

George A. Washington

G. Washington

Yes. School Check IN can track family service hours. Simply assign each member of the family the same family ID #.

Yes, in the Admin section you can enable or disable School Check IN's name badge printing feature. At any later time, you may once again enable the School Check IN volunteer badge printing feature.

On each volunteer name badge, School Check IN prints the school name, the volunteer purpose, the volunteer's name, the badge identifier "VOLUNTEER", today's date and current time. Click here (VOLUNTEER BADGE) to view a sample volunteer name badge.

Volunteers check in by clicking the volunteer button; select check In; choose their name from your list of approved volunteers; select the purpose of their visit and click the Done button.

Volunteers check out by clicking the volunteer button; select check Out; choose their name from the list of volunteers checked in and click the Done button.

Volunteers who forget to check out will automatically be checked out by School Check IN. The default checkout time is set in the Admin menu, under School Front Office Close Time. The check out will not actually be done until 12AM the next day, but will record as the time set for the School Front Office Close Time.

School Check IN can only track what you tell it to track. If a volunteer changes their volunteer purpose and wishes to now track their time for another purpose, that volunteer needs to check out and then check back in and select the new purpose..

For a mistaken check in:

Check out the incorrect volunteer.

Check in the correct volunteer.

For a mistaken check out:

Re-check in the volunteer that was checked out.

Check out the correct volunteer.

Yes. The Auto Check Out process will not be done until 12AM the next day.

Yes, School Check IN tallies all hours for all volunteers who check in and check out. Volunteer hours can be generated as a basic, detail, or summary report over a pre-selected or custom date range.

Yes. This can be done in the Admin menu, under Enter Off Site hours, in the Volunteer menu.

If a volunteer is not in the volunteer list, they will select the Not In List button in the check in menu for volunteers. This will bring them to the visitors menu and they will check in and out as a visitor instead. Unless they are added to the volunteer list, they will need to continue checking in and out as a visitor.

Yes, through the Admin menu, you can add, edit, and/or delete your list of visitor purposes. School Check IN allows for up to fifteen (15) volunteer purposes. You can add fourteen (14) visitor purposes under one through fourteen (2 - 14). The first purpose (#1) is preset to Volunteer and the last purpose (#15) is preset to "Other". You can also determine the order your visitor purposes are displayed.

School Check IN adds a time stamp next to each visitor's name in the list for check out. This time will help to differentiate the two visitors.

On each visitor name badge, School Check IN prints the school name, the visitor's purpose, the visitor's name, the badge identifier "VISITOR", today's date and current time. Click here (VISITOR BADGE) to view a sample visitor name badge.

Yes, in the Admin section you can enable or disable School Check IN's name badge printing feature. At any later time, you may once again enable the School Check IN visitor badge printing feature.

Visitors check in by:

  • Click the “Done” button
  • Select Check in
  • Type their first and last names
  • Select the purpose of their visit

Visitors check out by:

  • Clicking the “Visitor” button
  • Select Check Out
  • Choose their name from the list of visitors checked in
  • Click the “Done” button

Visitors who forget to check out will automatically be checked out by School Check IN. The default checkout time is set in the Admin menu, under School Front Office Close Time. The check out will not actually be done until 12AM the next day, but will record as the time set for the School Front Office Close Time.

School Check IN can only track what you tell it to track. If a visitor changes their visitor purpose and wishes to now track their time for another purpose, that visitor needs to check out and then check back in and select the new purpose.

For a mistaken check out:

Re-check in the visitor that was checked out.

check out the correct visitor.

School Check IN can certainly assist your school's security efforts by printing name identification badges and providing reporting abilities on who is on your school's campus. A school security system is only as effective as the policies and procedures implemented and followed at the school.

But any school's security system first line of defense begins with securing your campus access (only one way in and one way out). Insist that everyone (no exceptions) pass this checkpoint and that your school's security person personally verify everyone's identification.

YES.A web cam can be purchased from School Check IN that captures and/or print a visitor's picture on the Visitor ID Badge.

Yes. The Auto Check Out process will not be done until 12AM the next day.

Yes, School Check IN tallies all hours for all visitors who check in and check out. Visitor hours can be generated as a basic, detail, or summary report over a pre-selected or custom date range.

Yes, School Check IN tracks and tallys visitor information similar to volunteer information. Visitor volunteer hours are not added to your certified volunteer hours. Volunteer and visitor hours are two separate transactions.

For a student to check in as Tardy/Late, a student will:

  • Click the "Students" button.
  • Click the Check IN button.
  • Choose their class from the drop down list of classes.
  • Click the "Next" button.
  • Choose their name from the student names.
  • Click the "Next" button.
  • Choose the reason why he/she is late.
  • Click the "Done" button.
  • The students ADMIT (Late/Tardy) pass is printed.
  • The school secretary and/or administrator initials the pass.
  • The student takes the pass and proceeds to his/her class.
  • The teacher collects the ADMIT pass.

Yes, through the Admin menu, you can add, edit, modify and/or delete your list of late/tardy excuses. School Check IN allows up to ten (10) late/tardy excuses. You can add the first nine (9) excuses. The last excuse (#10) is preset to "Other". You can also determine the order your late/tardy excuses are displayed by assigning a number display preference of one through nine (1 - 9). School Check IN requires that you fill in all excuses..

On each ADMIT pass, School Check IN prints the school name, the late/tardy excuse, the student's name, the pass identifier "ADMIT PASS", today's date and current time. Click here (ADMIT PASS) to view a sample late/tardy pass.

School Check IN prints ADMIT passes in just seconds.

Yes, if the student has checked out in between.

If you are printing ADMIT Passes, we recommend you use continuous receipt paper rather than peel and stick labels. Continuous receipt paper costs much less than peel and stick labels.

Student names and classes can either be entered manually (one at a time) or imported from an excel file or CSV file (comma separated file).

SAFE, SECURE, FAST & EASY TO USE