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Can
we modify our list of volunteer reasons?
Yes,
through the Admin menu, you can add, edit, modify
and/or delete your list of volunteer purposes. School
Check IN
allows for up to ten (10) volunteer purposes. You
can add the first nine (9) purposes. The last
purpose (#10) is preset to "Other". You
can also determine the order your volunteer purposes
are displayed by assigning a number display preference
of one through nine (1 - 9). School Check
IN
requires that you fill in all purposes.
How
do we enter our list of volunteers?
Volunteer
names are entered or imported through the Admin menu. Choose
the button labeled "volunteer names".
What
if two volunteers have the same name?
The
computer will not accept two volunteers with the same name with the exact same spelling.
You will need to "trick" the computer.
Here are some examples. Make your volunteers
know which name variation they were assigned.
George
Washington
George A. Washington
G. Washington
G
Washington (G
Washington is different from G. Washington because
of the period).
Geo
Washington
Can
we track family service hours?
Yes.
School Check IN can track family service hours.
Simply assign each member of the family the
same family ID #.
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As
Entered in School Check IN
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As
Displayed in School Check IN
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First
Name
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Last
Name
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Sorted
by Last Name
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George
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111
Washington
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111
Washington George
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George
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111_Washington
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111_Washington
George
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John
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222
Adams
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222
Adams John
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Johnny
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Applessed
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Appleseed
Johnny
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If
our
volunteers already have name badges, can we disable
printing name badges?
Yes,
in the Admin section you can enable or disable School
Check IN's
name badge printing feature. At any later
time, you may once again enable the School Check
IN
volunteer badge printing feature.
How
quickly are name badges printed?
School
Check IN
prints name badges in just seconds.
What
is printed on each volunteer name badge?
On
each volunteer name badge, School Check IN prints
the school name, the volunteer purpose, the volunteer's
name, the badge identifier "VOLUNTEER",
today's date and current time. Click here
(VOLUNTEER
BADGE) to view a sample
volunteer name badge.
How
do volunteers check in?
Volunteers
check in by clicking the volunteer button; select
check In; choose their name from your list of approved
volunteers; select the purpose of their visit and
click the Done button.
How
do volunteers check out?
Volunteers
check out by clicking the volunteer button; select
check Out; choose their name from the list of volunteers
checked in and click the Done button.
What
if a volunteer forgets to check out?
Volunteers
who forget to check out will automatically be checked
out by School Check IN. The default checkout time
is set as one hour after the school dismissal time
you enter in the Admin preferences. Volunteers
who fail to check out will show in your reports with
a series of asterisks (****) next to their name
and hours performed.
What
if a volunteer changes the volunteer purpose after
checking in ?
School
Check IN
can only track what you tell it to track. If
a volunteer changes their volunteer purpose and
wishes to now track their time for another purpose,
that volunteer needs to check out and then check back
in and select the new purpose.
What
if a volunteer accidentally checks in or checks out for
another volunteer?
For
a mistaken check in:
Check out the incorrect volunteer.
Check
in the correct volunteer.
For a mistaken check out:
Re-check
in the volunteer that was checked out.
Check out
the correct volunteer.
Will
School Check IN track volunteer hours after school?
Yes,
but there's a little trick here. At one hour
after the school's dismissal time, School Check
IN
will automatically check out any volunteer who is
still checked in. To trick School Check IN to
continue to track after hours volunteer times, any
volunteer who intends to remain past School Check
IN's
default check out time, should check out after the regular
school dismissal time and then check back in. Volunteers
who check in after school is dismissed and before
the default check out time (school
dismissal time + 1 hour)
will be able to remain in the system. If a
volunteer fails to check out for after school time,
will be default checked out at 11:59 pm.
Does
School Check IN tally all volunteer hours?
Yes,
School Check IN tallies all hours for all volunteers
who check in and check out . Volunteer hours can
be printed over a date range (pre-selected or custom
date range) to produce a standard, detail or summary
report.
Can
we enter off campus volunteer hours into School
Check IN?
At
present, School Check IN does not offer this feature.
Volunteer hours that are performed without
benefit of using School Check IN will still need to
be tallied manually. Look for this feature
to be added in a future School Check IN release.
What's
the difference between a certified volunteers and
occasional volunteers?
Certified
volunteers are volunteers that your school has entered
into the School Check IN application via the Admin
section. Occasional volunteers are treated
by School Check IN as "visitors". Occasional
volunteers will not find their name in your list
of certified volunteers and as such will click a
special button (Not Found On List) and be transferred
to the visitor's menu, where they will enter their
name and select the purpose of their school visit.
If the occasional volunteer
chooses "volunteer" as their reason, their
name will not be entered into your list of certified
volunteers. Only you can add individuals to
your volunteer list. The occasional volunteer
hours performed are not added into the volunteer
hours performed by your certified volunteers.
Tips
on schools with many volunteers.
For
schools that have many volunteers, the School Check
IN
list only displays ten (10) names at a time. A
volunteer can scroll the list to find his/her name,
or simply type the last few letters of his/her last
name to jump directly to his/her name.
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