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Can
we modify our list of visitor purposes?
Yes,
through the Admin menu, you can add, edit, modify
and/or delete your list of visitor purposes. School
Check IN
allows for up to ten (10) volunteer purposes. You
can add eight (8) visitor purposes under two through nine
(2 - 9). The first purpose (#1) is preset
to Volunteer and the last purpose (#10) is preset
to "Other". You can also determine
the order your visitor purposes are displayed, by
assigning a number display preference of two through
nine (2 - 9). School Check IN requires that
you fill in all purposes.
Why
is a noncertified
parent checked in is
a visitor?
Only
certified volunteers that you have previously entered
into School Check IN as volunteers will appear in
the volunteer list. All others are treated
as occasional volunteers and can check in as a visitor
and select "volunteer" as their purpose.
What
if two visitors have the same name?
School
Check IN
will properly handle two people with the same name checking in.
When this occurs, the second duplicate named visitor will
have a date/time stamp added to their last name so you can clearly identify each visitor.
How
quickly are name badges printed?
School
Check IN
prints name badges in just seconds.
Can
we disable printing visitor name badges?
Yes,
in the Admin section you can enable or disable School
Check IN's
name badge printing feature. At any later
time, you may once again enable the School Check
IN
visitor badge printing feature.
How
do visitors check in?
Visitors
check in by clicking the visitor button; select
check In; type their first and last names; select the purpose of their visit and
click the Done button.
How
do visitors check out?
Visitors
check out by clicking the visitor button; select
check Out; choose their name from the list of visitors
checked in and click the Done button.
What
if a visitor forgets to check out?
Visitors
who forget to check out will automatically be checked
out by School Check IN. The default checkout time
is set as one hour after the school dismissal time
you enter in the Admin preferences. Visitors
who fail to check out will show in your reports with
a series of asterisks (****) next to their name
and hours performed.
What
if a visitor wants to change his/her visitor purpose?
School
Check IN
can only track what you tell it to track. If
a visitor changes their visitor purpose and
wishes to now track their time for another purpose,
that visitor needs to check out and then check back
in and select the new purpose.
What
if a visitor accidentally checks out for another visitor?
For
a mistaken check out:
Re-check in the visitor that
was checked out.
check out the correct visitor.
Is
School Check IN a security system for visitors?
School
Check IN can certainly
assist your school's security efforts by printing
name identification badges and providing reporting
abilities on who is on your school's campus. A
school security system is only as effective as the
policies and procedures implemented and followed
at the school.
But
any school's security system first line of defense
begins with securing your campus access (only one
way in and one way out). Insist that everyone
(no exceptions) pass this checkpoint and that your
school's security person personally verify everyone's identification.
Your school's security efforts
are only as good as the policy in place and how
strictly policy and procedures are enforced. Here's
a quick security check
- Are all faculty, administrators
and other school personnel trained in your school's
security procedures?
- Is everyone required
to present identification?
- Is everyone required
to have a visible name badge?
- Are those not displaying
a name badge escorted back to your security
check-in point?
- Do cafeteria delivery
trucks stop at your check-in point or are they
allowed to proceed directly to the delivery
area? (Security Alert)
Does
School Check IN capture and/or print a visitor's picture?
YES.
A web cam can be purchased from School Check IN
that captures and/or print a visitor's picture on the Visitor ID Badge.
Does
School Check IN track visitors that are on campus after school hours?
Yes,
but there's a little trick here. At one hour
after the school's dismissal time, School Check
IN
will automatically check out any visitor who is still
checked in. To trick School Check IN to continue
to track after hours visitor times, any visitor
who intends to remain past School Check IN's default
check out time, should check out after the regular school
dismissal time and then check back in. Visitors
who check in after school is dismissed and before
the default check out time (school
dismissal time + 1 hour) will
be able to remain in the system. If a visitor
fails to check out for after school time, will be
default checked out at 11:59 pm.
Does
School Check IN track visitors?
Yes,
School Check IN tallies all hours for all visitors
who check in and check out . Visitor activity
can
be printed over a date range (pre-selected or custom
date range) to produce a standard or detail report.
Does
School Check IN tally visitor volunteer time?
Yes,
School Check IN tracks and tallys visitor information
similar to volunteer information. Visitor
volunteer hours are not added to your certified
volunteer
hours. Volunteer and visitor hours are two
separate transactions.
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